ISA
Create Language-specific Workflow Email Templates
Workflow templates can be created that take a user’s language setting into account. The language for a user is set by an Administrator when creating user accounts.
If no language is set for a template, the default language is used.
If a user does not have a language specified, the default site language is used.
A user can add multiple versions of templates at the parameter, project and project distribution levels, one for each language.
To add a language-specific template at the parameters page:
- Select Information Steward Accelerator >Configuration > Parameters in the Navigation pane.
- Click the Attachment Settings tab or Summary Settings tab.
- Click Attachment Workflow Translation or Summary Workflow Translation.
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Click Add.
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Select the language that will be used for the email message that includes an attachment from the LANGUAGE ID field.
NOTE: A user will receive an email with this translation when the user’s language ID setting matches the language selected in the LANGUAGE ID field.
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Enter text in the specified language that will appear in the subject of the email in the SUBJECT field.
NOTE: A value preceded and followed by # is a dynamic substitution value for replacement at run time. For example, the #NAME# field will be replaced with the user name of the user receiving the workflow email.
NOTE: The available replacements for Summary emails are #CURRENTDATE#, #NAME#, #SUMMARYTABLE#, though only #CURRENTDATE# and #NAME# are available for Summary email subject lines. The available replacements for Attachment emails are #PROJECT#, #DISTRIBUTION#, #CURRENTDATE#, #NAME#, #OWNERNAME#, #OWNERPHONE#, #OWNEREMAIL#, #SUMMARYTABLE#, #SCORECARDLINK#, though only #PROJECT# and #DISTRIBUTION# are available for Attachment email subject lines.
- Enter text in the specified language that will appear in the body of the email as needed in the BODY field.
- Click Save.
- Follow these steps at the project and project distribution levels to add language-specific workflow emails.